Calendars

The Calendars integration in MagicBlocks lets your AI Agent schedule, confirm, and manage meetings directly inside the chat — no human handoff required.

Once connected, your Agent can read availability, book time slots, and send confirmations through Calendly, HubSpot Meetings, HighLevel, or Gmail Calendar.

It turns conversations into instant appointments — helping you capture leads at their highest intent moments.

Why It Matters

Every great chat should lead to a next step.
The Calendar integration makes that step seamless — allowing users to schedule demos, consultations, or calls without leaving the conversation.

Your AI Agent can:

• Show available time slots in real time
• Book appointments on behalf of your team
• Send reminders or follow-up confirmations
• Sync bookings automatically to your preferred calendar tool
• No back-and-forth emails. No manual scheduling. Just frictionless conversions.

What You Can Connect

Each integration works the same way — the difference is where your bookings are stored and how they trigger follow-up workflows.

How It Works

Connection Setup
Connect your calendar app from Library → Connections → Calendar (see specific tutorials below).
Once connected, MagicBlocks automatically detects your available calendars and booking links.

Enable in Journey Block
Add a Calendar Action inside your Journey (e.g., “Book a Call” or “Schedule a Demo”).

You can display a booking link

Or use dynamic scheduling (Agent suggests slots automatically)

Auto-Sync Events
When a user selects a time, MagicBlocks pushes the event directly to your chosen calendar (Calendly, HubSpot, HighLevel, or Gmail).
The meeting is created instantly — complete with user details and timestamps.

Confirm via Chat or Email
The Agent sends a confirmation message and can optionally send an email or SMS reminder through your existing integrations.

Example Conversation Flow

User: “I’d love to schedule a call.”
Agent: “Sure! Here are my next available times 👇”
(Agent shows 3 available slots)
User: “Let’s do tomorrow at 2 PM.”
Agent: “Perfect — I’ve booked you in for tomorrow at 2 PM. You’ll get a confirmation email shortly.”

This entire flow can run automatically once your calendar is connected — no extra setup required.

Supported Actions

Connection Tutorials

For detailed setup steps, follow the respective tutorial in the Library > Connections section:

CRMs

Each guide walks you through authentication, selecting the right calendar, and testing your first booking flow.

Tips & Best Practices

✅ Keep booking names clear — e.g. “AI Demo Call” instead of “Meeting.”
✅ Include buffer times between meetings inside your scheduling tool.
✅ Use Dynamic Tokens like {{name}}, {{email}}, or {{date_selected}} in confirmation messages.
✅ Pair with Email or SMS Actions for post-booking reminders.
✅ Use the Lead Transfer feature to sync new appointments to your CRM.

Common Issues

Why It’s Powerful

Your AI Agent can now do more than answer questions — it can book business.

By integrating calendars, MagicBlocks lets you:

• Capture leads while intent is high
• Reduce no-shows through reminders
• Automate scheduling and follow-up
• Keep your sales team calendar full — automatically
• The result: a 24/7 AI that not only chats, but also converts.

Calendly

Scheduling meetings manually can be inefficient, leading to missed opportunities and wasted time. MagicBlocks AI Agent enables automated appointment booking, ensuring instant engagement and frictionless scheduling. This tutorial will guide you through the exact steps to integrate a scheduling system into your AI Agent using Calendly as an example.

Why Automate Calendar Appointments?

✅ Speed to Lead – Respond to leads within seconds, increasing conversion rates.  
✅ Seamless User Experience – Allow leads to book instantly without back-and-forth emails.  
✅ No Manual Scheduling – AI takes care of appointment setting, freeing up sales teams for high-value interactions.

MagicBlocks supports:

• Calendly
• Google Appointment Schedule
• HighLevel Calendar
• HubSpot Calendar  

Strategic Setup: Where This Fits in Your Blocks

When designing your AI Agent, calendar scheduling should not be offered too early. Instead, you want the AI to:

• Qualify the lead → Do they meet your basic criteria (e.g., budget, role, intent)?
• Build interest and deliver value → This can happen in the Pitch block.
• Offer a call at the right moment → When key facts are collected or intent is confirmed.

📍 Recommended Block Setup:

Block Name: "Schedule Meeting" or "Book a Call" or included in “Personalize, Pitch, Action” Block.

Trigger Points:

• A user types “book a call,” “talk to someone,” or “schedule a meeting.”
• All key facts are collected (e.g., lead shows intent + fits target persona).
• It’s the final call-to-action after a successful pitch.

This ensures the AI Agent feels smart and intentional, not pushy or robotic.

Step-by-Step Guide to Setting Up Calendar Appointment Automation

Step 1: Access Your Blocks

Log in to MagicBlocks and select your AI Agent through Agents.

Click on one of your Journey Blocks (e.g., “Meeting” or “Appointment Scheduling”).

This allows you to modify how the AI Agent responds when users request a meeting.

Step 2: Navigate to the Actions Section in the Block

Click on “Actions” in the selected Block.

Actions control when and how your AI schedules an appointment.

Step 3: Set Up Scheduling Conditions

Define when your AI should trigger the booking action, such as:

• A user message contains “meeting,” or “talk to sales.”
• Specific Call-to-Action (CTA) in the Pitch block.
• All key facts are found and the lead meets qualification criteria (e.g., company size, budget, intent).

Step 4: Configure Actions

After selecting Conditions, click on “Action”. Select “Add Calendar” from the list of available actions.

Step 5: Add Calendar Integration

Choose “Calendly Calendar” as the integration type.

Step 6: Choose Your Event Type

Click on “Event” to select what type of meeting should be scheduled.

Step 7: Retrieve Your Calendly Link

Open Calendly and go to your event settings.

Click “Copy link” to get your scheduling URL.

URL format: https://calendly.com/AccountName/EventID.

Step 8: Enter Your Account Details

In MagicBlocks, paste your Calendly Account Name in the required field.

Enter the Event ID from Calendly.

Step 9: Test Your AI Agent

Click “Test Agent” to simulate a scheduling request.

Check that the AI correctly provides available time slots.

Click here to watch the tutorial video:

Now, let your AI Agent take over scheduling and never miss a meeting again!

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